Resume for administrator jobs or for a position in administration & assistance should convince with their application right from the start and thus outdo the competition. You can find tips for applying as an office clerk, in office management or as a managing assistant, from cover letters to job interviews.
Resume for administrator jobs or for a position in administration & assistance, for example, as an office clerk, a classic or modern application sample is recommended.
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Components of your application.
Regardless of whether it is an internship or a permanent position – an application as an office clerk and in other administrative and assistant professions always includes a cover letter and a resume. If the resume fits at first glance, the HR manager will next look at the cover letter. Your application can be supplemented with a cover sheet. This lies between the cover letter and the resume.
The cover letter.
Your cover letter as an office clerk or for the area of office management, assistance or administration and the rest of the application should be designed uniformly. Less is more: the design must not distract from the content.
Always refer precisely to the respective job description in your cover letter and explain why you are applying exactly for the advertised position. Do not stubbornly repeat the individual stations in your resume, but convince the HR manager of your motivation and your strengths. Always prove your skills with an example from your practical experience.
Regardless of whether you are applying for an internship or a permanent position: Commercial jobs require wonderful communication skills and, above all, precise work. Your cover letter as an office clerk can therefore be seen as a first work sample. It tells the HR manager how properly and precisely you are working and how well you can express yourself. In the case of office clerks in particular, the employer pays attention to flawless application documents. Understandably, if you apply as a management assistant and later send incorrect letters to important customers, your boss has a problem.
Keep your resume in the same style as the cover letter. Unless you use a cover sheet, your resume always begins with your contact details and personal information and is then divided into various content blocks. The same applies here: Be as specific as possible and only list relevant stations on your resume for the position. Clarity is the top priority – how are you supposed to work in office management and be the boss’s right hand when you are already spreading chaos on your resume?
Not to forget IT and language skills as well as volunteering and hobbies. A successful application photo is also important. Except for short applications, copies of references and certificates should also be attached to your application.
Typical questions that you may encounter in the interview for a job as an office clerk and other administrative and assistant positions are:
- Why did you choose this profession?
- Why did you apply to us?
- How do you imagine a typical day in this job?
- What do you know about our company?
- What do you know about our competitors?
- What are / were your favorite subjects at school?
- In which areas would you still like to receive further training?
- What are your strengths?
- What are your weaknesses?
You can also expect technical questions or practical tasks – be prepared, for example, to solve tasks in an Excel spreadsheet or to make a simulated phone call with an angry customer.
Ideally, an interview is a dialogue in which both sides provide and ask for information. At the end of the interview you will have the opportunity to ask your own questions. You should use this opportunity to show the HR manager that you are interested in the company and the position. Your own questions could be:
- In which areas will I be deployed?
- Is there an opportunity for further training?
- What additional qualifications should I acquire?
- Which departments will I work particularly closely with in the position?
- How does the induction work?
- Is there an immediate predecessor or will it be created from scratch?
Organizational matters such as salary and vacation are clarified when there are no more questions unanswered.